PLEASE READ THIS POLICY CAREFULLY BEFORE USING RECII'S SERVICES
Protecting your data, privacy and personal information is very important to Recii (“our”, “us” or “we”).
When visiting our website at https://recii.io and (our “Website”) or using our engagement technology for recruitment as further detailed on our Website (the “Services”), you acknowledge, and where applicable consent to, the practices described in this policy.
This policy only applies to our role as a controller. When we are receiving job candidate information from our clients and we are reaching out to job candidates on behalf of clients ("Candidate"), we act as a processor on their behalf. This means that our clients are responsible for its original collection and subsequent disclosure.
We also act as a controller in respect of any information collected via our Website.
Our Website contains links to third party websites. If you follow a link to any of those third party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third party websites.
Information we may process
We may process the following data about you:
Information that you provide to us. You will be asked to provide us with your information when you:
fill in forms or correspond with us by phone, email, text, WhatsApp or otherwise;
register to use our Services;
use the Services;
report a problem with our Website or Services; or
complete any surveys we ask you to fill in that we use for research purposes (although you do not have to respond to these if you do not want to).
You must have obtained clear permission from the individuals whose data you provide us with before sharing that data with us.
Information we automatically collect about you. With regard to each of your visits to our Website we may automatically collect the following information:
device-specific information, such as your hardware model, operating system version, unique device identifiers, and mobile network information;
technical information about your computer, including where available, your IP address, operating system and browser type, for system administration and analytical purposes; and
details of your visits to our website, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time), length of visits to certain pages, channel interaction and page interaction information (such as scrolling, clicks, and mouse-overs).
Information we receive from other sources. When using our Services, we will be in contact with third parties who may provide us with certain information about you in order to enable your use of the Services. This includes information about Candidates that our clients provide us with.
How we use your information and justification of use.
Use of personal information under EU data protection laws must be justified under one of a number of legal “grounds” and we are required to set out the ground in respect of each use of your personal data in this policy. These are the principal grounds that justify our use of your information:
Consent: where you have consented to our use of your information (you are providing explicit, informed, freely given consent, in relation to any such use and may withdraw your consent in the circumstance detailed below by notifying us);
Contract performance: where your information is necessary to enter into or perform our contract with you;
Legal obligation: where we need to use your information to comply with our legal obligations;
Legitimate interests: where we use your information to achieve a legitimate interest and our reasons for using it outweigh any prejudice to your data protection rights; and
Legal claims: where your information is necessary for us to defend, prosecute or make a claim against you or a third party.
We use information held about you (and information about others that you have provided us with) in the following ways:
We will not sell your personal data (or any other data you provide us with) to third-parties; however, we reserve the right to share any data which has been anonymised and/or aggregated. You acknowledge and accept that we own all right, title and interest in and to any derived data or aggregated and/or anonymised data collected or created by us.
As part of the application process, you may be required to upload information in a free text format (including uploading your CV). We provide clear details of information which is required to be provided. Please do not upload information that you do not want to be viewed by others.
Disclosure of your information
In addition, we may also disclose your personal information to third parties in the following circumstances:
Security over the internet
No data transmission over the internet or website can be guaranteed to be secure from intrusion. However, we maintain commercially reasonable physical, electronic and procedural safeguards to protect your personal information in accordance with data protection legislative requirements.
Sensitive information between your browser and our Website is transferred in encrypted form using secure socket layer (“SSL”) or equivalent cryptographic protocols using certificates issued by a trusted third party authority.
All information you provide to us is stored on our or our subcontractors’ secure servers, and accessed and used subject to our security policies and standards.
We use hosted servers (such as the Google Cloud Platform) in the course of our business, including for the permission of marketing and sales activity. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential and for complying with any other security procedures that we notify you of. We ask you not to share your password with anyone.
Exports outside the EEA
Your personal information may be accessed by staff or suppliers in, transferred to, and/or stored at, a destination outside the European Economic Area (EEA) in which data protection laws may be of a lower standard than in the EEA. Regardless of location or whether the person is an employee or contractor, we will impose the same data protection safeguards that we deploy inside the EEA.
Certain countries outside the EEA have been approved by the European Commission as providing essentially equivalent protections to EEA data protection laws and therefore no additional safeguards are required to export personal information to these jurisdictions. In countries which have not had these approvals, we will either ask for your consent to the transfer or transfer it subject to European Commission approved contractual terms that impose equivalent data protection obligations directly on the recipient, unless we are permitted under applicable data protection law to make such transfers without such formalities.
Please contact us if you would like further details of the specific safeguards applied to the export of your personal data.
How long we retain your personal data
We will hold the above information for as long as is necessary in order to conduct the processing detailed in the table above, deal with any specific issues that may raise, or otherwise as is required by law or any relevant regulatory body.
If information is used for two purposes, we will retain it until the purpose with the latest period expires but we will stop using it for the purpose with a shorter period when that period expires.
We restrict access to your personal information to those persons who need to use it for the relevant purpose(s). Our retention periods are based on business needs and your information that is no longer needed is either irreversibly anonymized (and the anonymized information may be retained) or securely destroyed. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the personal risk or harm from unauthorized use or disclosure, the purpose for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. We shall delete your profile after 5 years where it remains inactive and no client engagement is made with it. Some personal data may need to be retained for longer than this to ensure Recii can comply with applicable laws and internal compliance procedures, including retaining your email address for marketing communication suppression if you have opted not to receive any further marketing.
Under the General Data Protection Regulation (EU) 2016/679, you have various rights in relation to your personal data. All of these rights can be exercised by contacting us at firstname.lastname@example.org.
In certain circumstances, you have the following rights in relation to your personal data:
We will not ordinarily charge you in respect of any requests we receive to exercise any of your rights detailed above; however, if you make excessive, repetitive or manifestly unfounded requests, we may charge you an administration fee in order to process such requests or refuse to act on such requests. Where we are required to provide a copy of the personal data undergoing processing this will be free of charge; however, any further copies requested may be subject to reasonable fees based on administrative costs.
Asking us to stop processing your personal data or deleting your personal data will likely mean that you are no longer able to use Recii’s Services, or at least those aspects of the Services which require the processing of the types of personal data you have asked us to delete, which may result in you no longer being able to use the Services.
Where you request us to rectify or erase your personal data or restrict any processing of such personal data, we may notify third parties to whom such personal data has been disclosed of such request. However, such third party may have the right to retain and continue to process such personal data in its own right.
Changes to this policy
For the purpose of the relevant data protection legislation, the data controller is Elective Technologies Limited (t/a Recii) (company no. 11529233) with registered address at Globe Quays, 16 Globe Road, Leeds, England, LS11 5QG.
Our registration number with the Information Commissioner's Office is ZA485997.